Cash registers

A cash register in Aiyaar is one session of your cash drawer: you open it with the cash you start with, sell during the day, and close it by counting the cash. Aiyaar tells you how much should be in the drawer, so you see at once if money is missing.

#Open the register

You must open a register before you can sell in the POS.

1. Tap POS in the top bar of the dashboard.
2. The Open the register window appears. Count the cash in the drawer.
3. Type it in Opening cash (the float). Type 0 if the drawer is empty.
4. Tap Open register.

While the register is open, the top of the POS shows Register open and how much cash should be in the drawer. On a small screen this label is hidden, but the buttons still work.

#Put cash in or take cash out

Use this when money goes in or out of the drawer without a sale, for example paying a supplier, petty cash, taking cash to the bank, or adding more change.

1. In the POS, tap Cash in/out at the top. On a phone it is the wallet button.
2. Under Type, choose Take cash out or Put cash in.
3. Type the Amount and a Reason.
4. Tap Save.

Always write a clear reason. It shows later in the register's details.

#Close the register

At the end of the shift or the day:

1. In the POS, tap Close at the top. On a phone it is the lock-shaped button next to Cash in/out.
2. Check the figures. Cash drawer shows:
   • Opening float
   • Cash sales
   • Cash refunds
   • Cash in and Cash out
   • Should be in drawer
3. Sales shows the number of orders, Total sales and the money taken by each payment method (cash, card, bKash / Nagad and so on).
4. Count the cash in the drawer and type it in Cash counted in the drawer.
5. Aiyaar shows the difference:
   • The drawer matches. All good.
   • … more than expected: there is extra cash.
   • … short: cash is missing.
6. Add a Note if you want to explain a difference.
7. Tap Close register.

The next cashier opens a new register with their own float.

#See past registers

Open Cash registers in the dashboard menu (under Sell). The list shows every session with:

• Cashier and shop
• Opened and Closed time (or open if it is still running)
• Counted cash
• Difference: exact, a plus amount (extra) or a minus amount (short)

Use the filters at the top to show one shop, or only Open or Closed registers. Tap a row to see all its figures and every cash in or out with its reason and time.

Delete a register: the cashier who opened it, or the owner, can delete a register only if it has no sales on it. This is useful when a register was opened by mistake.

#The daily closing report by email

Aiyaar can email you a short report every morning, so you know how yesterday went without opening the app.

1. Open Settings → Business.
2. In Selling, receipts & invoices, turn on Email a daily closing report.
3. In Send it to, type up to 5 email addresses, separated by commas. Leave it empty to send it to the owner.
4. Tap Save.

Every morning at 7 the report brings yesterday's sales, discounts, returns, VAT by rate, money by payment method and each cash register's count. Tap Send yesterday's report now to get one straight away.